Do you work with chemicals? Machines? Dangerous animals? If you work in an office, your workspace may seem perfectly ordinary and safe, but ask yourself has anyone ever been injured in the office? Could it have been prevented?
In July 2011, the California Department of Industrial Relations cited Baxter Healthcare Corp. dba Baxter Bioscience with 11 safety violations (four serious and willful violations, six serious violations, and one general violation) for an incident in January 2011 where one employee was killed and two others were seriously injured on the job when they entered a confined space that lacked sufficient oxygen. Allegedly, a supervisor found the first employee unconscious and ordered the other two employees to enter the confined space to rescue him. They remained in the chamber until firefighters could rescue them. The proposed penalties for this incident (outside of any workers’ compensation or civil claims the workers and their families may bring) are $371,250.
You may feel that this story has nothing to do with your job, but industrial employers are not the only employers who have faced serious penalties for a failure to implement better safety policies in the last year. Penalties have been issued against the entertainment industry ($14,175), mental health facilities ($100,140 and $16,875), a window cleaning company ($17,550), and a construction company ($128,945) for safety violations that led to employee injuries and fatalities. The most frustrating part of reading the stories about these violations is the seeming lack of common sense displayed by people who should have known better.
Rather than issuing specific a single set of regulations for workplace safety that could apply to all employment situations, California has placed the burden of workplace safety on employers. Since 1989, employers have been required to develop and maintain a written Injury and Illness Prevention Program that identifies those hazards and risks which impact their workplace in a reasonable manner. The employer is then responsible for creating its own safety standards. While this may seem inefficient, the Department of Industrial Relations states that an effective employer-developed program leads to improved workplace safety and health, better morale, increased productivity, and reduced costs of doing business.
Because an ineffective written program can have both civil and criminal repercussions, it is important that employers treat these safety programs seriously. Any inspections by the Division of Occupational Safety and Health must include an evaluation of the employer’s written Injury and Illness Prevention Program. The inspection will also require interviews of the members of the occupational safety and health committee that oversees the drafting and implementation of the program. At a minimum, the program must have the following:
- Identification of the person(s) responsible for implementing the program;
- A system for identifying and evaluating hazards, including, but not limited to, periodic inspections to identify unsafe conditions and practices;
- Procedures for correcting unsafe conditions and practices in a timely manner;
- Effective means of communicating with employees so that they can report hazards without fear of reprisals;
- A training program designed to instruct employees in general safety and healthy work practices (including specific instruction for hazards they will face in their position); and
- A method for ensuring employees follow all safety practices, including the possibility of disciplinary action for safety violations.
The Department of Industrial Relations provides guidance to employers regarding the general steps they can take to protect their employees at http://www.dir.ca.gov/DOSH/etools/09-031/index.htm. However, their guidelines are not meant to encompass every possible hazard or dangerous condition. Every employer must take the time to prepare an Injury and Illness Prevention Program and to make sure that the program is actually enforced in the workplace because the employer will carry the burden of proving each element of any defense in order to contest the citation. If an employer is cited for violations of Cal/OSHA safety standards, its defenses are limited and largely hinge on the fact that it has a safety program.
Rather than waiting for a serious accident, employers should take the time to review their offices, shops, factories, and other workplaces to ask themselves a series of simple questions. Are there any dangerous conditions in this space? Can conditions be made safer? Can I better train my employees to handle these dangers? How can I make sure employees report accidents? How can I make sure employees report dangerous conditions before accidents? Safety should always be a top priority, and making it a part of day-to-day business will save companies money in the long run.